State Protocol Circular Notes Verbales

Diplomatic Immunities and Privileges (DIAP) Circulars for 2024

Diplomatic Immunities and Privileges (DIAP) Circular No 15 of 2024 – Acting Chief of State Protocol

Diplomatic Immunities and Privileges (DIAP) Circular No 6 of 2024 – Accreditation Nodal Points

Diplomatic Immunities and Privileges (DIAP) Circular No 5 of 2024 – DMV Forms

Diplomatic Immunities and Privileges (DIAP) Circular No 4 of 2024 – Definition of Dependent Family Members

Diplomatic Immunities and Privileges (DIAP) Circular No 3 of 2024 – Property Audit

• Template for Diplomatic Property Audit for 2024

Diplomatic Immunities and Privileges (DIAP) Circular No 2 of 2024 – Contact numbers for the Diplomatic Policing Unit (DPU), South African Police Service (SAPS), and the requirements for requesting security at diplomatic events

Diplomatic Immunities and Privileges (DIAP) Circular No 1 of 2024 – Signature Audit

• Annexure A – Custom Clearance Certificate
• Annexure B – Note Verbale Initialling
• Annexure C – Official Mail Delivery and Collection

State Protocol Circulars for 2024

State Protocol Circular No 15 of 2024 – Acting Chief of State Protocol

Diplomatic Immunities and Privileges (DIAP) Circulars for 2023

Diplomatic Immunities and Privileges (DIAP) Circular No 9 of 2023 – Diplomatic Number Plates

• Number Plates Colours
• SABS Certified Embosser List

Diplomatic Immunities and Privileges (DIAP) Circular No 8 of 2023 – Administrative Requirements for deregistration of Diplomats, their dependent family members and private servants

Diplomatic Immunities and Privileges (DIAP) Circular No 7 of 2023 – Diplomatic Number Plates

Diplomatic Immunities and Privileges (DIAP) Circular No 6 of 2023 – Accreditation Form

Diplomatic Immunities and Privileges (DIAP) Circular No 5 of 2023 – Diplomatic Agents on temporary assignment / deployment

Diplomatic Immunities and Privileges (DIAP) Circular No 4 of 2023 – Policy and Procedures when requesting Diplomatic Policing Unit (DPU) Services and Security

Diplomatic Immunities and Privileges (DIAP) Circular No 3 of 2023 – Deregistration of the Union for the Local Employees in Missions accredited to South Africa (ULEMASA)

Diplomatic Immunities and Privileges (DIAP) Circular No 2 of 2023 – Property Audit

• Template for Diplomatic Property Audit for 2023

Diplomatic Immunities and Privileges (DIAP) Circular No 1 of 2023 – Signature Audit

• Annexure A – Custom Clearance Certificate
• Annexure B – Note Verbale Initialling
• Annexure C – Official Mail Delivery and Collection

Diplomatic Immunities and Privileges (DIAP) Circulars for 2022

Diplomatic Immunities and Privileges (DIAP) Circular No 9 of 2022 – Correct Procedures for the completion of Customs Clearance Certificate A and Customs Clearance Certificate B

• Customs Clearance Certificate A
• Customs Clearance Certificate B
• Annexure 1 – Standard quantities of Alcohol and Tobacco Products determined by DIRCO for six months and / or pro-rata for official / personal use only
• Annexure 2 – Guide for the Issuance of Diplomatic Identity Documents
• Annexure 3 – Quota Control Sheet for Alcohol and Tobacco products only

Diplomatic Immunities and Privileges (DIAP) Circular No 8 of 2022 – Closure of Offices from 23 December 2022 to 3 January 2023

Diplomatic Immunities and Privileges (DIAP) Circular No 7 of 2022 – Staff Audit

Staff Audit Form 2022

• Annexure A – Embassy High Commission Details Form
• Annexure B – Diplomatic Agents and Consular Officers (Personal Information)
• Annexure C – Diplomatic Agents and Consular Officers (Personal Information for Dependents)
• Annexure D – 2022 Honorary Consulates Agents Form
• Annexure E – LRP

Diplomatic Immunities and Privileges (DIAP) Circular No 6 of 2022 – Contact numbers for the Diplomatic Policing Unit (DPU), South African Police Service (SAPS), and the requirements for requesting security at diplomatic events

Diplomatic Immunities and Privileges (DIAP) Circular No 5 of 2022 – Spousal employment in South Africa requirements and procedures

Diplomatic Immunities and Privileges (DIAP) Circular No 5 of 2022 – South African Labour Relations Act, 1995 (Act No 66 of 1995) and National Minimum Wages Act of 2018 (Act 9 of 2018) concerning Locally Recruited Personnel (LRP)

Diplomatic Immunities and Privileges (DIAP) Circular No 4 of 2022 – Directive form the South African Police Service (SAPS)

Diplomatic Immunities and Privileges (DIAP) Circular No 4 of 2022 – Accreditation of diplomats, their dependent family members and private servants of accredited diplomatic, consular and international organisation officials

Diplomatic Immunities and Privileges (DIAP) Circular No 3 of 2022 – Dependent family members of accredited diplomatic, consular and international organisation officials

• Repatriation Guarantee for Private Servants
• Diplomatic Passport Collection and Delivery Note
• Diplomatic Identity Card Collection and Delivery Note

Diplomatic Immunities and Privileges (DIAP) Circular No 3 of 2022 – Vehicle Audit

• Vehicle Audit Form 2022

Diplomatic Immunities and Privileges (DIAP) Circular No 2 of 2022 – Property Audit

• Template for Diplomatic Property Audit for 2022

Diplomatic Immunities and Privileges (DIAP) Circular No 1 of 2022 – Signature Audit

• Annexure A – Custom Clearance Certificate
• Annexure B – Note Verbale Initialling
• Annexure C – Official Mail Delivery and Collection

Diplomatic Immunities and Privileges (DIAP) Circulars – Annual Staff Audit for 2022

Diplomatic Immunities and Privileges (DIAP) Circular No 9 of 2022 – Correct Procedures for the completion of Customs Clearance Certificate A and Customs Clearance Certificate B

Diplomatic Immunities and Privileges (DIAP) Circular No 8 of 2022 – Closure of Offices from 23 December 2022 to 3 January 2023

Diplomatic Immunities and Privileges (DIAP) Circular No 7 of 2022 – Staff Audit Form

Staff Audit Form 2022

• Annexure A – Embassy High Commission Details Form
• Annexure B – Diplomatic Agents and Consular Officers (Personal Information)
• Annexure C – Diplomatic Agents and Consular Officers (Personal Information for Dependents
• Annexure D – 2022 Honorary Consulates Agents Form
• Annexure E – LRP

Diplomatic Immunities and Privileges (DIAP) Circulars – Annual Vehicle Audit for 2022

Diplomatic Immunities and Privileges (DIAP) Circular No 3 of 2022 – Vehicle Audit

• Vehicle Audit Form 2022

DIRCO Circulars for 2022

DIRCO Circular No 1 of 2022- Floods in KZN

State Protocol Notes Verbales for 2022

State Protocol Circular No 22 of 2022 – Foreign Service Act (FSA)

State Protocol Circular No 5 of 2022 – CENSUS

State Protocol Notes Verbales for 2021

State Protocol Diplomatic Immunities and Privileges (DIAP) Circular No 4 of 2021 – Closure of Offices from 24 December 2021 to 3 January 2022

State Protocol Diplomatic Immunities and Privileges (DIAP) Circular No 3 of 2021 – Correct Procedures for the completion of Customs Clearance Certificate A and Customs Clearance Certificate B

• Certificate A
• Certificate B
• Annexure 1 – Standard Quantities / Quotas for Alcohol and Tobacco Products only
• Annexure 2 – Guide for the Issuance of Diplomatic Identity Documents which indicates the various diplomatic immunities and privileges levels
• Annexure 3 – Quota Control Sheet for Alcohol and Tobacco products only

State Protocol Diplomatic Immunities and Privileges (DIAP) Circular No 2 of 2021 – Accreditation of dependent family members of accredited diplomatic, consular and international organisation officials

State Protocol Diplomatic Immunities and Privileges (DIAP) Circular No 1 of 2021 – Audit of staff employed by diplomatic and consular missions, and international organisations

• Annexure 1 – 2021 Diplomatic and Consular Agents Form
• Annexure 2 – 2021 LRP Audit Form

State Protocol Notes Verbales for 2020

State Protocol Diplomatic Immunities and Privileges (DIAP) Circular No 2 of 2020 – Application for diplomatic accreditation, diplomatic vehicles and temporary residence visas

• Emergency After Hours Contact List

State Protocol Diplomatic Immunities and Privileges (DIAP) Circular No 1 of 2020 – Accreditation and regulation of stay of diplomats in South Africa

• Emergency After Hours Contact List

State Protocol Notes Verbales for 2016

Protocol Circular No P 02 of 2016 – Compliance with the provisions of South African legislation and DIRCO’s Policy on the Management of Diplomatic Immunities and Privileges for locally recruited personnel

Protocol Circular No P 01 of 2016 – Closure of Directorate: Immunities and Privileges from 29 January 2016 to 1 February 2016

State Protocol Notes Verbales for 2015

Protocol Circular No P 27 of 2015 – Closure of Offices from 24 December 2015 to 4 January 2016

Protocol Circular No P 14 of 2015 – Diplomatic mail deliveries from Missions to DIRCO

Protocol Circular No P 11 of 2015 – Closure of Offices from 2 April 2015 to 7 April 2015

Protocol Circular No P 10 of 2015 – Diplomatic identity cards for dependent children of members of the diplomatic community and entry stamp requirements

Protocol Circular No P 09 of 2015 – Appointment of Ambassador N N Losi-Tutu as Chief of State Protocol with effect 1 March 2015

Protocol Circular No P 04 of 2015 – Accreditation, Temporary Residence Visa, confirmation letter and letters to the Department of Home Affairs

State Protocol Notes Verbales for 2014

Protocol Circular No 20 of 2014 – Closure of Offices on 24 December and 31 December 2014 and on 2 January 2015

Protocol Circular No 14 of 2014 – Temporary Residence Visa

Protocol Circular No P 12 of 2014 – Diplomatic Corps information – audit of information on the departmental website

Protocol Circular No P 09 of 2014 – Immigration Amendment Act, 2007 (Act 3 of 2007)

Protocol Circular No P 04 of 2014 – Verification of physical addresses for offices in Cape Town and Durban by the Diplomatic Policing Unit

Protocol Circular No P 02 of 2014 – Closure of Offices from 14 April 2014 to 22 April 2014

Protocol Circular No 01 of 2014 – Diplomatic Agents on official deployment

State Protocol COVID-19 Notes Verbales for 2021

COVID-19 Circular No 7 of 2021 – Digital Vaccination Certificate

• Digital Vaccination Certificate
• South African National Department of Health (NDoH) COVID-19 Digital Vaccine Certificate System

COVID-19 Circular No 6 of 2021 – Vaccination Card / Certificate

• COVID-19 Vaccination Card

COVID-19 Circular No 4 of 2021 – Vaccines by diplomatic missions

COVID-19 Circular No 3 of 2021 – Vaccines on a voluntary basis by diplomatic missions

COVID-19 Circular No 2 of 2021 – Movement by travellers across South African ports of entry

COVID-19 Circular No 1 of 2021 – Re-opening of twenty South African land ports of entry

State Protocol COVID-19 Notes Verbales for 2020

COVID-19 Circular No 2 of 2020 – Measures and regulations for the Coronavirus